Thursday, October 7, 2010

Tenaya Estates Board Meeting Minutes - October 6, 2010

A meeting of the Tenaya Estates Board of Directors was held on Wednesday, October 6, 2010 at 6:30 p.m. at the Downing residence.

Board members present:
Vern Grant
Cynthia Downing
Paul Heath
Michael Jenkins
Jim McKelvey
Brad Stevens

Board member absent:
Janice Normart

A quorum of the Board of Directors was called to order at 6:43 p.m. with Vern Grant, President, presiding.

Paul Heath presented a financial report. The County has unexpectedly discovered PG&E accounts for which Tenaya Estates has not been billed. After paying PG&E costs of about $1,900 for the year, Tenaya Estates will be on an extremely tight budget.

The question of whether to appeal Tenaya Estates’ 501(c)(4) status with the IRS was discussed. It was agreed to table this issue until the Board determines if the Park should remain public or be turned into a private park.

Replacement of the playground mats was discussed. After determining the financial impact of the newly discovered PG&E service accounts, it was agreed to get bids for repairs. Vern Grant will get three bids at the end of the year or as finances permit.

Fourth of July festivities at the Park were discussed. It was noted that Janine Gallego had done an outstanding job of organizing a very successful event and proceeds were more than expected. The Board decided the event should not be run as a fund raiser for the Park. Instead, the person organizing the event will keep the proceeds and use them to cover costs of next year’s event. It will be up to the event organizer to decide whether to donate some of the proceeds to the Park.

Issues with respect to use of the Park were discussed at length. It was agreed that neighbors should be surveyed to see how they felt about use and activities at the Park. Michael Jenkins volunteered to develop the survey in conjunction with Brad Stevens and Cynthia Downing.

There being no further business to discuss, the meeting adjourned at 7:54 p.m.

Respectfully submitted,
Cynthia Downing, Secretary