A meeting of the Tenaya Estates Board of Directors was held on Wednesday, October 5, 2011, at 6:00 p.m. at the Heath residence.
Board members present:
Vern Grant
Cynthia Downing
Paul Heath
Michael Jenkins
Jim McKelvey
Janice Normart
Brad Stevens
Board member absent:
None
A quorum of the Board of Directors was called to order at 6:10 p.m. with Vern Grant, President, presiding.
It was m/s/c to approve the minutes of the July 20, 2011, Board meeting as presented.
Paul Heath gave a financial report. A request for reimbursement was submitted to the County in late August. The reimbursement arrived in late September so there is now money in the bank. These monies must carry operations until assessments are collected with taxes in December and January. The annual general liability insurance premium has been paid. Currently, there is $12, 813.02 in the checking account.
It was agreed we need to proceed with trimming the trees. Vern Grant will get bids from several vendors. A cost of $3,000 is likely.
Mapping of the Park’s irrigation system still needs to be done. Hiring a specialist to assess the playground flooring also needs to be done. These projects need to be completed by the next Board meeting.
The Board explored the possibility of hosting the Fourth of July as a fund raiser for the Park. A final decision will be made by the January Board meeting.
The Board agreed to spend $400 to plant ficus vines along the walkways.
The possibility of forming a separate entity to take ownership of the Park was discussed.
It was agreed that Jim McKelvey and Cynthia Downing now need to meet with County Supervisors Judy Case and Debbie Poochigian.
The cost to replace the basketball backboards is about $1,900. Donations of approximately $955 have been collected. Janice Normart will work to raise the balance so there are funds to replace the basketball backboards. It was agreed to table any decision on the part of the Board until the January Board meeting.
There being no further business to discuss, the meeting adjourned at 7:15 p.m.
Respectfully submitted,
________________________________________
Cynthia Downing, Secretary
Wednesday, January 4, 2012
Tenaya Estates Board meeting minutes - July 20, 2011
A meeting of the Tenaya Estates Board of Directors was held on Wednesday, July 20, 2011, at 6:00 p.m. at the Downing residence.
Board members present:
Vern Grant
Cynthia Downing
Paul Heath
Michael Jenkins
Jim McKelvey
Janice Normart
Board member absent:
Brad Stevens
A quorum of the Board of Directors was called to order at 6:02 p.m. with Vern Grant, President, presiding.
It was m/s/c to approve the minutes of the April 6, 2011, Board meeting as presented.
Paul Heath gave a financial report. He presented a report of actual compared to the budget for the 2010-2011 fiscal year. At year end, there was $6,772.03 in the checking account. Expenses for the fiscal year had been budgeted at $29,500; actual expenses were $28,598.46. Paul proposed budgeted expenditures of $29,500 for the 2011-2012 fiscal year. It was m/s/c to approve the proposed budget for the 2011-2012 fiscal year.
Paul Heath recommended the Board consider repairs to the irrigation system. He also advised that repairing the playground flooring will cost between $12,000 and $17,000. For $800, a certified playground specialist will assess the actual cost of repairs to the playground. It was m/s/c to authorize Paul Heath to arrange for the specialist with Cynthia and Tom Downing donating to cover this cost.
Paul Heath reported on the rocks that were put in front of his house to block off access to the Park. The Heaths had agreed to split this cost with Tenaya Estates. The total cost for the rocks was $850. The Heaths will be donating $425 to the checking account. The County will be asked to reimburse us for $850.
Jim McKelvey reported he talked to Deputy County Counsel Mike Rowe. Rowe has been ordered to charge $113 per hour for his time. He indicated we can adopt the rules but the CSA would have to pay to put the items on the agenda. The staff report would cost $5,000 to put on the Supervisors agenda. Mr. McKelvey also suggested we could create our own district with an elected board of directors as an alternative to staying under County control.
It was agreed that Jim McKelvey and Cynthia Downing will meet with County Sueprvisors Judy Case, Phil Larsen, and Debbie Poochigian to discuss political support for the rules or forming a separate district.
Janice Normart presented a report from Jim Yager and Matt Angell on mapping the Park’s irrigation system. Janice will schedule a meeting with Vern Grant, Michael Jenkins, and herself on Saturday at 9:00 a.m.
Janice Normart advised that Randy Priester has offered to create signs with the Park rules if the Park will cover the material costs.
Vern Grant reported that 10 plants have finally been installed on the eastern walkway.
Michael Jenkins gave a report on Fourth of July activities.
There being no further business to discuss, the meeting adjourned at 7:31 p.m.
Respectfully submitted,
________________________________________
Cynthia Downing, Secretary
Board members present:
Vern Grant
Cynthia Downing
Paul Heath
Michael Jenkins
Jim McKelvey
Janice Normart
Board member absent:
Brad Stevens
A quorum of the Board of Directors was called to order at 6:02 p.m. with Vern Grant, President, presiding.
It was m/s/c to approve the minutes of the April 6, 2011, Board meeting as presented.
Paul Heath gave a financial report. He presented a report of actual compared to the budget for the 2010-2011 fiscal year. At year end, there was $6,772.03 in the checking account. Expenses for the fiscal year had been budgeted at $29,500; actual expenses were $28,598.46. Paul proposed budgeted expenditures of $29,500 for the 2011-2012 fiscal year. It was m/s/c to approve the proposed budget for the 2011-2012 fiscal year.
Paul Heath recommended the Board consider repairs to the irrigation system. He also advised that repairing the playground flooring will cost between $12,000 and $17,000. For $800, a certified playground specialist will assess the actual cost of repairs to the playground. It was m/s/c to authorize Paul Heath to arrange for the specialist with Cynthia and Tom Downing donating to cover this cost.
Paul Heath reported on the rocks that were put in front of his house to block off access to the Park. The Heaths had agreed to split this cost with Tenaya Estates. The total cost for the rocks was $850. The Heaths will be donating $425 to the checking account. The County will be asked to reimburse us for $850.
Jim McKelvey reported he talked to Deputy County Counsel Mike Rowe. Rowe has been ordered to charge $113 per hour for his time. He indicated we can adopt the rules but the CSA would have to pay to put the items on the agenda. The staff report would cost $5,000 to put on the Supervisors agenda. Mr. McKelvey also suggested we could create our own district with an elected board of directors as an alternative to staying under County control.
It was agreed that Jim McKelvey and Cynthia Downing will meet with County Sueprvisors Judy Case, Phil Larsen, and Debbie Poochigian to discuss political support for the rules or forming a separate district.
Janice Normart presented a report from Jim Yager and Matt Angell on mapping the Park’s irrigation system. Janice will schedule a meeting with Vern Grant, Michael Jenkins, and herself on Saturday at 9:00 a.m.
Janice Normart advised that Randy Priester has offered to create signs with the Park rules if the Park will cover the material costs.
Vern Grant reported that 10 plants have finally been installed on the eastern walkway.
Michael Jenkins gave a report on Fourth of July activities.
There being no further business to discuss, the meeting adjourned at 7:31 p.m.
Respectfully submitted,
________________________________________
Cynthia Downing, Secretary
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