Wednesday, January 4, 2012

Tenaya Estates Board meeting minutes - October 5, 2011

A meeting of the Tenaya Estates Board of Directors was held on Wednesday, October 5, 2011, at 6:00 p.m. at the Heath residence.

Board members present:
Vern Grant
Cynthia Downing
Paul Heath
Michael Jenkins
Jim McKelvey
Janice Normart
Brad Stevens

Board member absent:

A quorum of the Board of Directors was called to order at 6:10 p.m. with Vern Grant, President, presiding.

It was m/s/c to approve the minutes of the July 20, 2011, Board meeting as presented.

Paul Heath gave a financial report. A request for reimbursement was submitted to the County in late August. The reimbursement arrived in late September so there is now money in the bank. These monies must carry operations until assessments are collected with taxes in December and January. The annual general liability insurance premium has been paid. Currently, there is $12, 813.02 in the checking account.

It was agreed we need to proceed with trimming the trees. Vern Grant will get bids from several vendors. A cost of $3,000 is likely.

Mapping of the Park’s irrigation system still needs to be done. Hiring a specialist to assess the playground flooring also needs to be done. These projects need to be completed by the next Board meeting.

The Board explored the possibility of hosting the Fourth of July as a fund raiser for the Park. A final decision will be made by the January Board meeting.

The Board agreed to spend $400 to plant ficus vines along the walkways.

The possibility of forming a separate entity to take ownership of the Park was discussed.

It was agreed that Jim McKelvey and Cynthia Downing now need to meet with County Supervisors Judy Case and Debbie Poochigian.

The cost to replace the basketball backboards is about $1,900. Donations of approximately $955 have been collected. Janice Normart will work to raise the balance so there are funds to replace the basketball backboards. It was agreed to table any decision on the part of the Board until the January Board meeting.

There being no further business to discuss, the meeting adjourned at 7:15 p.m.

Respectfully submitted,
Cynthia Downing, Secretary

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