Wednesday, January 4, 2012

Tenaya Estates Board meeting minutes - July 20, 2011

A meeting of the Tenaya Estates Board of Directors was held on Wednesday, July 20, 2011, at 6:00 p.m. at the Downing residence.

Board members present:
Vern Grant
Cynthia Downing
Paul Heath
Michael Jenkins
Jim McKelvey
Janice Normart

Board member absent:
Brad Stevens

A quorum of the Board of Directors was called to order at 6:02 p.m. with Vern Grant, President, presiding.

It was m/s/c to approve the minutes of the April 6, 2011, Board meeting as presented.

Paul Heath gave a financial report. He presented a report of actual compared to the budget for the 2010-2011 fiscal year. At year end, there was $6,772.03 in the checking account. Expenses for the fiscal year had been budgeted at $29,500; actual expenses were $28,598.46. Paul proposed budgeted expenditures of $29,500 for the 2011-2012 fiscal year. It was m/s/c to approve the proposed budget for the 2011-2012 fiscal year.

Paul Heath recommended the Board consider repairs to the irrigation system. He also advised that repairing the playground flooring will cost between $12,000 and $17,000. For $800, a certified playground specialist will assess the actual cost of repairs to the playground. It was m/s/c to authorize Paul Heath to arrange for the specialist with Cynthia and Tom Downing donating to cover this cost.

Paul Heath reported on the rocks that were put in front of his house to block off access to the Park. The Heaths had agreed to split this cost with Tenaya Estates. The total cost for the rocks was $850. The Heaths will be donating $425 to the checking account. The County will be asked to reimburse us for $850.

Jim McKelvey reported he talked to Deputy County Counsel Mike Rowe. Rowe has been ordered to charge $113 per hour for his time. He indicated we can adopt the rules but the CSA would have to pay to put the items on the agenda. The staff report would cost $5,000 to put on the Supervisors agenda. Mr. McKelvey also suggested we could create our own district with an elected board of directors as an alternative to staying under County control.

It was agreed that Jim McKelvey and Cynthia Downing will meet with County Sueprvisors Judy Case, Phil Larsen, and Debbie Poochigian to discuss political support for the rules or forming a separate district.

Janice Normart presented a report from Jim Yager and Matt Angell on mapping the Park’s irrigation system. Janice will schedule a meeting with Vern Grant, Michael Jenkins, and herself on Saturday at 9:00 a.m.

Janice Normart advised that Randy Priester has offered to create signs with the Park rules if the Park will cover the material costs.

Vern Grant reported that 10 plants have finally been installed on the eastern walkway.

Michael Jenkins gave a report on Fourth of July activities.

There being no further business to discuss, the meeting adjourned at 7:31 p.m.

Respectfully submitted,

Cynthia Downing, Secretary

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