Tenaya Estates Board Meeting Minutes - January 17, 2010

TENAYA ESTATES, INC., MINUTES OF BOARD OF DIRECTORS MEETING

A meeting of the Tenaya Estates Board of Directors was held on Sunday, January 17, 2010, at 3:00 p.m. at the Downing residence.

Board members present:
Vern Grant
Cynthia Downing
Paul Heath
Jim McKelvey
Janice Normart
Brad Stevens

Board member absent:
Jeff Earl

A quorum of the Board of Directors was called to order at 3:05 p.m. with Vern Grant, President, presiding.

The minutes of February 21, 2009, Board meeting were not available for approval. They will be Emailed to the Board at a later date.

Paul Heath presented the financial report. The County paid a bill of approximately $2,300 to the City of Fresno for water by mistake. Now that we know how much water costs, we can adjust watering accordingly to control costs. We now have approximately $15,000 in reserves. Hopefully, we can negotiate with the County so we don’t have to continue reserving money to increase reserves rather than spending it on the Park.

We have $1,101.12 in the bank. Neighbors have been donating to the Park. Donations covered the cost of the additional trees. California Growing Concern has given an estimate of $375 for trimming trees. It was moved, seconded, and unanimously approved to hire California Growing Concern to trim the trees.

A seat in the playground is broken. Repairs cost $204.10. It was moved and seconded and carried to purchase the seat to repair the seat.

The location of the new trees was then discussed. Ms. Normart stated that trees are supposed to be planted around the perimeter of the Park. She also stated that USA should be called to insure that no underground services are disrupted. Discussion ensued about the location of the new trees. Janice Normart opposed the location of all three new redwoods trees that were added to the east side of the Park. Janice Normart made a motion to move the three new redwood trees. The motion died for lack of a second, primarily because the Park doesn’t have enough money to pay for moving them.

The question of making decisions about new trees was discussed. It was agreed that individual Board members are not authorized to make these types of decisionsalone. It was moved, seconded, and passed that the Board will make all major decisions about the Park including placement of new trees, new benches and tables, and new equipment. The President is authorized to make routine repairs without bringing these issues to the Board for approval.

The Board discussed whether to have a garage and bake sale to raise money for the Park. It was agreed to schedule one if Carla Grant is willing to coordinate it.

The Board discussed Fourth of July festivities. Robin Stevens doesn’t want to continue coordinating this annual event. The Board agreed to solicit volunteers.

Most of the routine maintenance in the Park is being done by Vern Grant. The Park reimburses Vern for equipment and supplies but doesn’t pay for labor. If the Park had to pay for labor, routine maintenance would cost a lot more.

Jim McKelvey will collect information for the Tenaya Park newsletter. Janice Normart and Brad Stevens will be in charge of distribution.

Board meetings were scheduled for the year. The Board will meet April 7, July 7, October 6, and January 5, 2011.

It was moved, seconded, and carried to reimburse Cynthia Downing for the cost of web hosting.

The question of organized team practices at the Park was discussed. It was suggested that organized teams should be required to register, perhaps waiving liability and committing to pay for any damage done to the Park during use. It was noted that children who grew up at the Park but no longer lived in the neighborhood were coming back and using the Park. It was suggested that if registration is required, clear rules that apply to all circumstances would be needed. For example, if a Tenaya Park neighbor brings in a team of kids, would the neighbor be required to register? How would the registration process be policed fairly and impartially on a regular basis? Do we want the Park to become known as an unfriendly place? Do neighbors want to keep the Park a public park or do they prefer it to be a private park? The discussion was tabled to the next meeting.

There being no further business to discuss, the meeting adjourned at 4:45 p.m.

Respectfully submitted, Cynthia Downing, Secretary