Thursday, April 8, 2010

Tenaya Estates Board Meeting Minutes - April 7, 2010

A meeting of the Tenaya Estates Board of Directors was held Wednesday, April 7, 2010 at 3:00 p.m. at the Downing residence.

Board members present:
Vern Grant
Cynthia Downing
Paul Heath
Michael Jenkins
Janice Normart

Board member absent:
Jim McKelvey
Brad Stevens

A quorum of the Board of Directors was called to order at 6:05 p.m. with Vern Grant, President, presiding.

The minutes of the January 17, 2010, Board meeting were approved as presented.

Paul Heath had already presented the financial report at the April 3, 2010, Tenaya Estates homeowners meeting.

Vern Grant advised that John Alsdorf was requesting a 3% increase in his Park maintenance contract. The contract is cancellable with 30 days notice. Tree trimming will be removed from Alsdorf’s contract. Tree trimming will be subcontracted out to California Growing Concerns. It was moved, second, and approved to offer John Alsdorf a 1% increase for the first year of the renewed contract; 1% for the second year of the renewed contract; and 1% for the third year of the contract for a total increase of 3% over three years.

The Board discussed whether to have a garage and bake sale to raise money for the Park. It was agreed to schedule one if Carla Grant is willing to coordinate it.

Most of the routine maintenance in the Park is being done by Vern Grant. The Park reimburses Vern for equipment and supplies but doesn’t pay for labor. If the Park had to pay for labor, routine maintenance would cost a lot more.

The Board agreed we will try to work with Supervisor Judy Case and other supervisors to try and waive the remaining reserve requirement, opt out of PeopleSoft, and reduce administrative fees.

Tenaya Estates’ contract with the County renews every year. Jim McKelvey wants to accompany Paul Heath when meetings with the County about renewal begin. Jim’s concern is making sure that the contract corresponds to Tenaya Estates’ organizational documents.

The Board discussed light bulb replacement. It costs about $125 per light to hire a vendor to replace light bulbs. The light bulbs cost $15 per bulb plus the cost of labor. Paul Heath will ask the general liability insurance carrier if we can obtain casual labor coverage. Vern Grant will ask the Electric Motor Shop for a fixed cost to change light bulbs.

The Board agreed that Tenaya Estates should appeal the decision to change our non-profit status from 501(c)(3) to 501(c)(4).

On May 22, the Park will hold a bake and yard sale.

The Board then discussed issues surrounding use of the Park. Michael Jenkins will draft guidelines to be handed out to groups at the Park.

There being no further business to discuss, the meeting adjourned at 8:12 p.m.

Respectfully submitted,
Cynthia Downing, Secretary

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